If you want to archive multiple messages at one time, and no archive or retention policies are in place, use Outlook Web App to move the messages from your primary mailbox to the archive. See Retention and archive policies in Outlook Web App for instructions. Although admins set policies for the entire organization, you can override the policies to suit your needs. Archive policies control how long messages are left in an email folder before they're moved to an archive retention policies control how long your messages will be saved.
EMAIL ARCHIVING FOR OUTLOOK MAC FOR MAC
Best practices for moving your mail to the archiveĪlthough you can move individual messages from Outlook for Mac to your archive mailbox one by one (you can't move or copy multiple items at once), the more efficient way to make sure your messages get archived is to use Outlook Web App archive and retention policies.Īrchive and retention policies are set by your IT or Microsoft 365 administrator. Talk to your IT or Microsoft 365 admin about co-locating them. If your primary mailbox is in on Exchange Server, for example, and your archive account is in Exchange Online in Microsoft 365, you won't be able to use your online archive. I've exported data from Outlook that was over 10GB for a single folder using Emailchemy.Note: In order for your archive mailbox to work with Outlook for Mac both your archive and primary mailboxes must be either on an Exchange Server (on-premises) or on Exchange Online in Microsoft 365 (cloud). Not sure when this change occurred.Įmailchemy uses the larger. Still testing to see what limits there might be. rge for import into Outlook 2011.īTW, I recently discovered, that I'm able to drag out messages to. Afterwards you can select to convert the local. This shows you exactly which folders are under "On My Computer". You to exclude these, you can use Emailchemy to export as. It's only the local "On My Computer" folders you need. They will be local and why bother, they will download from the server.
I would not import any folders from these accounts. You mentioned you had Gmail and Exchange. A couple of items is acceptable, but not a long ually attachments. olm export, be sure to check the log. This only happens if you can't export everything. Even Microsoft does not support their own formats for long periods of time. mbox files with one process where Outlook 2011 makes you import each mbox files if you have moved on to the Outlook 2016. mbox files back into Outlook 2011 but not Outlook 2016. mbox files have to be imported to view messages. mbox by dragging each folder to desktop, can I then reorganise them into a folder and store away in an external back drive?Īnd when I need them, I just import them back to Outlook for mac, right? How?Ĭorrect, both the. mbox (as you suggested) the best way of storing them? They should be less than 2GB per folder or I'll make them so.Īfter I create the. They are all divided into subfolders by time period. I'm not worried about Gmail because I can get them from the server again - but my archived work emails are already removed from the server so i need them to be secure. Size of my fresh identity size is around 8GB which is pretty big and I note your warning that my identity could get corrupted again. I have two accts: one Gmail and the other exchange (work). I have also followed your advise to clean up all the junk on my Gmail server and now ready to re-download my much reduced email to my new identity. Relatively smooth though I lost a chunk of data from my gmail which was ok because I didn't delete them from the server so I could re-download. Took 3 days of rebuild attempts and finally settled on the export using First, you're awesome and thank you! Have been following your instructions on OfficeforMacHelp to move my Exchange messages to my Outlook for Mac 2011, after upgrading to El Capitan.
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